Sharing Drawings Publicly

You can make a drawing publicly available by generating a unique URL and send it to other users. The URL allows access to any user who has the link, without signing in to the application. However, you can specify a password to prevent unauthorized access to the drawing.

Optionally, you can allow users to export the drawing as PDF. Each sheet will be a separate page in the PDF file.

  Notes:

• The users who received the link can access the publicly shared drawing without having a user account. Moreover, they can send the URL to other users that will also be able to view or edit the drawing, according to their permissions. However, comment threads are available only if the user loggs in.
• Publicly shared drawings are accessible to any user who has the link. If the drawing is password protected, only the users who have the password can open it.
• The users who received the link can view the publicly shared drawing without having a Graebert Account. However, comment threads are not available if the user is not logged in.

To share a drawing publicly:

1. In the Cloud Storage Explorer, click your account name under the Cloud Storage service.
2. Navigate to the drawing to share.
3. Do one of the following:
   • Right-click the drawing to share and select Permissions.
   • Click Permissions for the drawing to share.

     To share the current drawing, click Share this file on the title bar.

4. In the Permissions dialog box, in Sharing link, switch the button on.

   A URL is automatically generated.

5. Specify the expiry date options to apply:
   • Never. The link never expires.
   • 30 days. The link expires 30 days after the current date.
   • Set different expiration date. The link expires on the date that you specify here.

   Note: The shared link expires at 11:59 PM on the specified day, based on your time zone.

6. Optionally, switch Allow viewers to Print to PDF on to enable users to download the drawing in .pdf format.
7. Click Copy.
8. Paste the link into your email message and send it to other users.
9. Close the dialog box.

   In the file list, the publicly shared drawing is marked with a blue icon . The users receive your message and can access the drawing using the link you have provided.

Note: You can remove public links at any time. Users who have received the link will no longer have access to the drawing.

To change the expiration date:

1. In the Cloud Storage Explorer, click your account name under the Cloud Storage service.
2. Do one of the following:
   • Right-click the drawing and select Permissions.
   • Click Permissions for the drawing for to change the expiration date.

     To share the current drawing, click Share this file on the title bar.

3. In the dialog box, in Shared link, click Clear date.
4. Specify the new expiry date options to apply.

To add a password to a shared drawing:

1. In the Cloud Storage Explorer, click your account name under the Cloud Storage service.
2. Do one of the following:
   • Right-click the drawing to share and select Permissions.
   • Click Permissions for the drawing to secure.

     To add a password to the current drawing, click Share this file on the title bar.

3. In the dialog box, in Shared link, switch Set password protection on.
4. Type the password and click Set.

   The drawing is password protected. Only the users who have the password can open it.

   Note: The user who creates the shared link must share the password manually with the users that need access to the drawing.

Parent Topic

Sharing Drawings with Other Users